How to manage purchasing and receiving on Shopify POS

Purchasing and receiving inventory is central to a great retail operation, and getting it wrong costs you time and money. PML Stock Takes (Inventory Count) app for Shopify gives you a powerful, purpose-built set of tools for managing the entire process: right from Shopify POS.

Stock Takes' Purchase Order functionality lets you create purchase orders directly in the app, specify products and quantities, and manage the entire receiving process on Shopify POS. Staff can handle purchasing and receiving from one place, without switching between apps or logging into the back office.

Check out our video or read on to find out more about how Purchase Orders work in Stock Takes by Pimsical.

How it helps

• Never run out of stock: purchase orders created automatically based on your min/max replenishment levels
• Save on software costs: process purchase orders on Shopify POS, without a POS Pro subscription
• Move faster on the shop floor: an experience built specifically for managing purchase orders on Shopify POS
• One connected system: deep Shopify integration means you get native Shopify benefits plus enhanced POS management and receiving controls, all in one place
• Save time on manual work: integrated with Shopify Flow, letting you automate the creation of purchase orders and suggested order recommendations, so you spend less time on manual tasks and more time running your store
• Automatic checks on Back Orders: never over order again, with automatic checks on back orders and stock availability when automatically creating your purchase orders items
• Process packs: set your pack size and automatically create purchase orders based on your pack size, so you can order exactly the right amount

Worth knowing

• Stock Takes isn't free, though you can trial it for 30 days at no cost with access to every feature
• The step-by-step process can feel slower than manually processing: a small trade-off for the accuracy and control it gives you

Built and supported by people who know Shopify

Stock Takes is developed by Pimsical, founded by Jordan Finneran, winner of the 2025 Shopify Build Community Award. With experience at renowned fitness brand Gymshark and popular Shopify app Checkout Blocks, Jordan and the team bring a deep, practical understanding of what actually works on Shopify and in retail teams. That means you're not just getting an app: you're getting ongoing support from a team that's run thousands of stock takes and inventory workflows for merchants just like you.

Ready to see it in action?

Get in touch and book a free consultation to see how Stock Takes can support you, wherever you are in your inventory management journey.